We are looking for a responsible Office manager who will perform organization and coordination of administration duties and office procedures. You will help us to create and maintain a proper work environment to optimize our organizational effectiveness, communication and safety. Your responsibilities will include ordering supplies and snacks, coordinating travel, shipping gifts to clients, and providing general administrative support to our employees.
You should have some experience of working as a Front Office manager or Office Administrator. We expect you to be familiar with a variety of office software (including email tools and spreadsheets) and to be able to accurately handle administrative duties.
Manage the office layout, ordering snacks/furniture/supplies when needed
Maintain the office condition and arrange necessary repairs
Work together with HR to update and maintain office policies as necessary
Oversee timely invoicing and payments for all items
Manage office G&A budget, ensure accurate and timely reporting
Assist manager with typical duties such as maintenance, mailing, bills, errands and so on
Interact with employees to receive their queries about organizational problems
Help plan in-house or off-site activities, like parties, celebrations and conferences
Good experience with office administrator responsibilities, systems and procedures
Good practical experience with MS Excel and G Suite
Strong time management skills and ability to multi-task and prioritize work
Strong organizational, planning and problem solving skills with attention to detail
Excellent written and verbal communication skills, with a creative approach to problems